One source of truth, version-controlled and Q-readable
Policies, procedures, RAMS, drawings, certificates and controlled documents with version history, distribution, acknowledgement and intelligence built in.
What hurts today
Version chaos
Rev C on site, Rev E in the office, Rev D in someone’s inbox.
Unacknowledged updates
The procedure changed; who actually read it is anybody’s guess.
Findable by folklore
Documents located by asking the person who has been there longest.
How Document Manager works on Onos
Version control
One current version, full history and superseded copies withdrawn automatically.
Controlled distribution
Documents pushed to the roles, sites, teams and contractors that need them.
Read and understood
Acknowledgement tracking turns "we issued it" into "they read it".
Linked everywhere
Documents attach to permits, inductions, audits, assets, RAMS, training and actions.
100% read-acknowledgement visibility
Who gets what
Site staff
- Instant search finds the current version in seconds — no more finding three different RAMS revisions in SharePoint and phoning the office to check which one’s live.
- Clear version numbers and approval status mean you always know you’re looking at the document that’s actually in force.
- Documents attach directly to the permit, induction or RAMS you’re working from, so you’re not hunting a separate system.
EHSQ admins
- Centralised storage with access controls, version control and complete audit trails replaces documents scattered across multiple systems.
- Read-and-understood acknowledgement tracking turns "we issued it" into "they read it" — with GDPR-compliant audit trails behind every action.
- Superseded versions are withdrawn automatically the moment a new one is approved, so nobody works from a dead revision by accident.
Leadership
- Enterprise analytics show overdue reviews and systematic document control evidence — proof of control, not a claim of it.
- Q reads the documents themselves, not just the filenames — flagging gaps and generic copy in RAMS before they become a liability.
- ISO 9001 document control and GDPR audit trails are built in, not assembled retrospectively when an auditor asks.
What’s in the module
- Familiar folder tree; dynamic project and module folders created automatically as records are added
- Every attachment in one place, with links back to the source record
- Private and shared folders; shareable links for external staff
- Document control — approval process on new revisions and uploads; check-out to restrict editing
- File details, image previews, version histories and activity
- Optional notifications on new revisions; robust permissions and access rules
Q reads the documents, not just their filenames.
Q reviews RAMS, method statements and supporting documents, flags gaps, detects generic copy and links findings to actions, contractors, permits and risk records.
The old way vs. with Onos
Finding the current version
The old way
20 minutes searching SharePoint, then calling the office to check
With Onos
Instant search finds the current version in seconds
Version control
The old way
Rev C on site, Rev E in the office, Rev D in someone’s inbox
With Onos
One current version, full history, superseded copies withdrawn automatically
Proving it was read
The old way
The procedure changed; who actually read it is anybody’s guess
With Onos
Read-and-understood acknowledgement tracking for every document
Document storage
The old way
Scattered across multiple systems with no review process
With Onos
Centralised storage with access controls and complete audit trails
Compliance evidence
The old way
Assembled retrospectively when an auditor asks
With Onos
ISO 9001 and GDPR audit trails built in from the start
1
current version, always
100%
read-acknowledgement visibility
0
documents found by folklore
Modules that work with this one
See Document Manager in action.
Bring a RAMS, policy or document register. We will show how it becomes controlled, traceable and Q-readable.
Modular pricing — pay only for what you use.
